The platform · CRM + MLS
Every listing, lead and sale in one system.
The real estate CRM brings properties, buyers, owners, portals and paperwork into one place, so nobody keeps a private spreadsheet and nothing depends on who is in the office today.
01 / Portfolio
Every property managed once. Easy, efficient and secure.
Sales, rentals and new developments live in one record per property: the information you publish and the private documents you keep, side by side.
Public and private in one place: photos, video, 360º tours and brochures to publish; nota simple, sale agreements, owner IDs and other documents kept in-house.
Entered once: the same record feeds your websites, portals and MLS, so nothing is typed twice.
Secure by design: roles and permissions control who in the agency sees what, on EU-hosted, GDPR-compliant servers with multiple daily backups.
02 / Portals, feeds & websites
Edit a listing once. Every channel follows.
Push listings to 100+ portals and franchise networks, other MLSs and your websites, by XML or API. Change a price once and every feed follows. New portals are added on request.
Your website fed by XML or API, plus as many third-party sites as you need.
Unlimited languages, Cyrillic, Chinese and Arabic included.
Sold or off the market, gone everywhere: the listing disappears from every channel at once.
03 / Leads & contacts
Every enquiry reaches the right agent.
Leads from portals, your websites and campaigns arrive in the CRM on their own. No inbox to forward, no enquiry left until Monday.
One client, one record: all activity and tasks with the client in a single timeline.
Enquiries match properties, automatically or manually. In automatic mode the client gets an email from the assigned agent when a new property matches; in manual mode the agent is notified to act.
Automations with Zapier, N8n or Make can do wonders with your leads and contacts, including processing them.
04 / Team
Keep the work with the team, not in separate inboxes.
Shared records, tasks and logged activity give the agency continuity. A colleague can understand the work already recorded, while roles and permissions determine what each person can access.
Recurring tasks and a built-in calendar, synced by iCal, sit alongside the property's or contact's information.
Emails and WhatsApp messages are logged on the file, whether sent from the CRM or filed into it.
Private and public documents stored on contacts, properties and developments.
06 / Matching
Opportunities, found while you work.
The CRM turns every new property or new enquiry into a sales opportunity, automatically matching inside your agency and across the network via What is REMS?Real Estate Messaging System. A tool in the CRM and MLS that generates sales opportunities between agencies, securely and efficiently.How the network works.
In your agency: a new property is matched against your enquiries. Automatic enquiries alert the client; manual ones notify the agent.
Across agencies: What is PropertyAds?An advert for a special property opportunity sent to the network, such as a price reduction or a special offer, posted by the agency that owns the property. Other agencies see the rest of its public information through the MLS.How the network works and What is NetworkLeads?An unusual client request, or one with extra requirements, sent to the network in search of properties, even ones that are not publicly listed. It never contains the client's personal data.How the network works trigger sales opportunity notifications across the network, securely.
You stay in control: private data is never shared, and you can block the agencies you do not want to work with.
07 / Sales
From agreed interest to completion, on one board.
Once a buyer's interest in a property is agreed, the sale moves from one stage to the next, with its documents and payments attached.
Fully configurable stages to match the way your agency closes a sale.
Documents and payments added to the sale as it moves along.
Volume in progress and forecast income visible at a glance.
08 / Documents, reports & exports
Paperwork generated from the work already recorded.
Contracts, documents and owner reports are filled from the information already in the CRM, and any search can be exported, so nobody types it twice.
Documents from your templates, generated from the record. Generation is included in every plan, at no extra cost.
Owner reports generated from the activity logged on the property: enquiries, viewings, feedback and offers. Nobody writes them by hand. Confidential property reports too.
Export from any search of properties, contacts, activities and more, in Excel, CSV or PDF. Need a custom report? Ask us and we will add it.
09 / Switching
Bring your listings and contacts. We handle the move.
We import properties and contacts by XML and regularly move agencies over from Idealista Tools, Inmovilla, Resales Online and Infocasa.
Nothing switches off on day one. Run Inmobalia alongside your current software with a daily XML import, and we generate the XML your website already reads, so it keeps working while your team settles in.
Too much information?
A 30-minute demo will answer your questions and show how Inmobalia can adapt to the way your agency works.
Call us at +34 951 400 072. A person answers.